Notetaker

Notetaker is Aqua's AI note taker for meetings. It takes notes in Zoom, Google Meet, Microsoft Teams, and other calls, with no bot in the call. It listens on your own device, writes a transcript with every line labeled by speaker, and turns the transcript into meeting notes when you ask. Notetaker runs on Mac, Windows, iPhone, and Android. For an overview, see the Notetaker page.

How it works

On a computer, Notetaker listens to your microphone and the audio your computer plays, on your own device. No bot joins the call.

On a phone, it takes notes in the room through the microphone.

Start taking notes on a computer

You can start in any of these ways:

From the prompt. When a call starts, a Take notes prompt appears above the Floating Bar. On a Mac, the prompt needs macOS 26 or later.
From the Floating Bar. Hover over the Floating Bar and click Start Notetaker.
With a shortcut. On a Mac, press ⌥M (Option+M). Windows has no default shortcut. To set one, open Settings, choose Notetaker, and set a shortcut for Start Notetaker under Keybindings.
From the app. Open Notetaker in Aqua's sidebar and click New note.
From your calendar. Connect Google Calendar or Outlook in Notetaker settings. Then Join and take notes opens the call and starts the notes in one click.

Notetaker stops by itself when the call ends. To start without the prompt, turn on Start Notetaker automatically in Notetaker settings.

Start taking notes on a phone

Open Notetaker in the Aqua Voice app and tap to record. Notetaker takes notes in the room through the microphone. It keeps going when the phone is locked.

Which calls it works with

Notetaker works with Zoom, Google Meet, Microsoft Teams, Webex, Slack huddles, FaceTime, and calls in your browser. You do not add anything to the call, and there is no bot to invite.

On a Mac, hearing the other side of a call needs macOS 14.2 or later.

Speakers and the transcript

The transcript is written as people talk, and every line is labeled with who said it.

To name a speaker, click the speaker's label in the transcript and enter a name. The name updates in the transcript, the notes, and exports.

After an English meeting, Aqua reads the transcript again to fix misheard words and words given to the wrong person.

Notetaker detects the language of each meeting automatically.

Generate notes

Open the meeting and click Generate notes. Aqua writes:

A title
A two-sentence lead
A section for each topic
Next steps, with owners
Decisions

The notes are in the language of the meeting. Lines you type in the notepad during the meeting stay as you wrote them.

To get notes without the click, turn on Generate notes automatically in Notetaker settings. It is off by default.

Share, copy, and export

Share. A share link can be limited to the people you invite, open to everyone in your Business workspace, or open to anyone with the link.
Copy notes. The copied notes keep their headings and lists when you paste them into Google Docs or Notion.
Export. Save the notes or the transcript as a PDF, Word, Markdown, or text file. A transcript with timestamps can also be saved as subtitles (SRT).

Bring meetings from Granola or Otter

On a computer, open Notetaker settings and click Import next to Granola and Otter. Aqua reads these files:

From	Files
Granola	The CSV or ZIP export
Otter	TXT, SRT, or DOCX

Use your meetings with your AI

Aqua MCP lets AI apps such as Claude and ChatGPT work with your meetings. A connected app can:

Search your meetings by words, person, or date
Read the notes
Read the part of a transcript around a match

Each meeting has a number, so you can ask your AI about "meeting 42". A finished meeting also has an Open in Claude button.

Plans and limits

Plan	Meetings
Free	Your first 3 meetings
Pro	3 meetings a month
Max and Business	Unlimited meetings

See pricing to compare plans.

Privacy

Notetaker stores the transcript and the notes so you can read and search them. This is also true when Privacy Mode is on.

Meeting audio is kept only if you turn on Save audio in Notetaker settings. It is never kept in Privacy Mode.

Let everyone know before you start. Recording laws differ from place to place, so check the rules that apply to you and the people you meet.

For more, read the Privacy Policy.